Last updated: 24/06/2025
These Terms and Conditions ("Terms") constitute a legally binding agreement between you ("User", "you", or "your") and the Club Management Portal service ("we", "us", "our", or "Service"). By accessing or using our Service, you acknowledge that you have read, understood, and agree to be bound by these Terms.
For the purposes of these Terms:
Our Service provides a comprehensive club management platform specifically designed for UK-based social clubs, working men's clubs, and member organisations. The Service includes, but is not limited to:
4.1. You must be at least 18 years of age to use our Service.
4.2. You represent and warrant that all registration information is accurate, current, and complete.
4.3. You are responsible for maintaining the confidentiality of your account credentials.
4.4. You agree to notify us immediately of any unauthorised use of your Account.
5.1. You agree to use the Service only for lawful purposes and in accordance with these Terms.
5.2. You shall not:
6.1. We process personal data in accordance with our Privacy Policy and applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
6.2. As a data controller, you are responsible for ensuring that your use of the Service complies with all applicable data protection laws.
6.3. You warrant that you have obtained all necessary consents for the processing of member data through our Service.
7.1. The Service and all associated intellectual property rights remain our property or that of our licensors.
7.2. You retain ownership of any content you upload to the Service, but grant us a licence to use, store, and process such content solely for the purpose of providing the Service.
7.3. You may not reproduce, modify, distribute, or create derivative works based on the Service without our prior written consent.
8.1. Fees for the Service are as set out in your subscription plan.
8.2. All fees are exclusive of VAT, which shall be added at the appropriate rate.
8.3. Payment is due in advance and is non-refundable except as expressly provided in these Terms.
8.4. We reserve the right to suspend or terminate access for non-payment.
9.1. To the maximum extent permitted by law, our liability to you is limited to the amount paid by you for the Service in the 12 months preceding the claim.
9.2. We shall not be liable for any indirect, consequential, special, or punitive damages.
9.3. Nothing in these Terms excludes or limits our liability for death or personal injury caused by negligence, fraud, or fraudulent misrepresentation.
You agree to indemnify and hold harmless us and our officers, directors, employees, and agents from any claims, damages, losses, or expenses arising from your use of the Service or breach of these Terms.
11.1. Either party may terminate this agreement with 30 days' written notice.
11.2. We may terminate your access immediately for material breach of these Terms.
11.3. Upon termination, you will lose access to the Service and any data stored therein.
12.1. These Terms shall be governed by and construed in accordance with the laws of England and Wales.
12.2. Any disputes arising from these Terms shall be subject to the exclusive jurisdiction of the courts of England and Wales.
We reserve the right to modify these Terms at any time. Material changes will be notified to you with at least 30 days' notice. Continued use of the Service after such notice constitutes acceptance of the modified Terms.
If any provision of these Terms is held to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.
For questions regarding these Terms, please contact: